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Complaints in general

 Quick Summary

Things can go wrong when you access services. A complaint is when you tell someone that you are not happy about the service you are getting. A complaint might also be about something that someone has done, written, said or threatened to do. You have a right to make a complaint if you are not happy. Complaints allow people and services to think about what they are doing and how they can improve. Sometimes complaints bring attention to issues that are difficult to deal with. Complaints can stop issues from happening to others. You can make a complaint about the actions, behaviour or words used by a person, a service provider or government department. Every service must have a way for you to make a complaint. This may be called a grievance, complaints or feedback policy or procedure. Services and people must listen to your complaint and act on it. It is against the law for services to treat you badly if you make a complaint.

You can choose to:

  

There are some things to consider before you make a complaint.

Do you think someone has broken the law?

If you have a reason to believe that a person or a service provider has broken the law, you need to contact the police.  Visit the Tasmanian Police Service website.

Or you can phone: 000 in an emergency, or 1 3 1 4 4 4 for non-emergencies.

Are you worried about a person with a disability being abused or neglected?

Contact the National Disability Abuse and Neglect Hotline. Their phone number is

1 8 0 0 8 8 0 0 5 2. It is open from 9am to 7pm, Monday to Friday, excluding public holidays.

Are you worried about a child being at risk from abuse or neglect?

By law, all Tasmanians have a responsibility to report suspected child abuse or neglect. If the child is in immediate danger, you should call 000.

You can also call the Strong Families Safe Kids line on 1 8 0 0 0 0 0 1 2 3 at any time. If the child is not in immediate danger, you can call the same number between 8.30am and 5pm Monday to Friday.

For more information on Child Safety in Tasmania, see Get Started to navigate to the Children, Youth and Families homepage.

Do you think that a person or service provider has discriminated against you?

Sometimes people have serious complaints about discrimination.  Discrimination is when you are treated unfairly or differently compared to other people.  A person may be discriminated against because of their race, age, sex, politics, sexual orientation, gender identity, religion, the way they look, a past criminal record, their lifestyle, choice of clothing or their disability.

Have a look at the information on the Equal Opportunity Tasmania website.  This is the website of the Office of the Anti-Discrimination Commissioner and has some great resources to get you started. See Get Started for the link to take you to their website.

Do you know what it is you want to complain about?

Think about what you are worried about, or what has happened to upset you. We all have a lot of people who help us in our day-to-day life, and sometimes people make mistakes. Think about how serious the mistake is. Is it something that should never happen, or something that needs immediate action to stop, or is it a difference of opinion?

Think about whether your complaint is about a person and their behaviour, or the things they have said, written or threatened to do.

If you or someone you are concerned about are not in any danger, have you spoken to the person or service directly about your concerns?

Have you taken your complaint as far as it can go in that service or agency? For example, have you asked who else can help with your complaint?

– Service (e.g. your support provider): when you pay for a service you have rights about the quality of the service that you get, and you have some say in how the service is provided;

– System (e.g. a government department): sometimes your complaint will be about how a government department works, or the decisions they have made regarding your personal situation.

As an Australian consumer, you have rights when you purchase goods and services.  These are detailed in the Australian Consumer Law.

For services, your rights include that the service provider must:

– use due skill;

– take due care;

– be fit for purpose – they should do what they are meant to do;

– complete service within a reasonable time, or by a specific time if it is included in the contract.

Any contract you have with a service cannot remove your consumer rights. It is illegal for services to be false or misleading about the need for services, the quality of the service or the price of the service.

You can find out more about your consumer rights at the Australian Consumer Law website. See Get Started for the link.

GET STARTED

Don’t delay – be prepared

The person or service will want to know the facts about what happened.

Make sure you find out as much information as you can, including:

– who was there?

– when did it happen?

– what happened before and after?

– was there anyone there who might be able to help you tell your story?

Keep all the information about the what happened in one place, this can include:

– emails;

– records of phone calls- write down who you talked to, when and what was talked about;

– take photos;

– keep records from meetings;

– if it is on social media, take a screenshot and keep that.

Do your research

Ask for a copy of the complaints, feedback or grievance policy and procedure from the person or service you are complaining to. This should provide you with information like who to contact, and what sort of information they will need from you.

Also look for information about the area that relates to your complaint. Refer to this information in your complaint and how it is different to what you experienced.

If you have a reason to believe that a person or a service provider has broken the law, you need to contact the police.  You can do this via the Tasmanian Police Service websiteOr you can phone 000 in an emergency, or 1 3 1 4 4 4 for police assistance (non-emergency).

If you are worried about a child being abused or neglected, you can call the Strong Families Safe Kids Advice & Referral Line on 1800 000 123 or visit their website. You can also visit the Children, Youth and Families homepage for more information about child safety in Tasmania.

 

For more information about discrimination and how you can complain, visit the Equal Opportunity Tasmania website.

To find out more about your rights as a consumer, visit the Australian Consumer Law website.

ACTION STEPS

Here you can find a simple list of the best actions to take if you are interested in this topic:

1 .

Decide what your complaint is about – is it a person, a service or a system?

2 .

Stay calm. Be aware of your manner and tone of voice - getting angry or upset often does not help. If you are too upset to complain, ask a friend, family member or advocate to assist you.

3 .

Be ready for questions about your complaint. Have a clear idea of what you want to happen because of your complaint. Do you want your support to stop or change in some way?

4 .

Make sure that you are complaining to the right person or service, and then lodge your complaint quickly.

5 .

Put your complaint in writing.

6 .

Don’t give up. Keep records of your contact about the complaint. It may not get resolved the first time, you may need to contact the service multiple times. Keep records of this contact in one central place. You can ask the service for extra copies of invoices or receipts. Don’t just call, try email or going to the office in person.

7 .

Find out who your contact person is. Keep a record of their name, phone number and email address so you can contact them easily.

8 .

Know your rights.